Special Event & Catering Profit Calculator
Price your catering jobs and special events with confidence. Calculate exact costs for ingredients, labor, and rentals to ensure every event is profitable and competitively priced.
Event Pricing
Get accurate price per head and total event costs
Cost Analysis
Track ingredients, labor, and rental expenses
Profit Optimization
Ensure healthy margins on every catering job
Catering Event Profit Calculator
Enter your event details below to calculate accurate pricing, cost breakdowns, and profit margins for your catering jobs.
Event Details
Total number of people attending the event
Cost of food ingredients per guest (main course, sides, etc.)
Additional staff costs for event (servers, bartenders, etc.)
Tables, chairs, linens, equipment rentals, delivery fees
Target profit margin percentage (typically 20-35% for catering)
Pricing Results
Recommended Pricing
Price Per Head
$33.13
Total Event Price
$1656.25
Cost Breakdown
Profitability Analysis
👍 Good margin! Consider upselling premium options to increase profitability.
Master Profitable Catering Pricing
Learn the secrets to pricing catering jobs that win clients and maximize profits
Pricing Best Practices
- Factor in 20-35% profit margin for sustainable growth
- Include setup, service, and cleanup time in labor costs
- Add 10-15% buffer for unexpected expenses
- Consider travel time and transportation costs
Event Type Considerations
- Weddings: Premium pricing, 25-35% margins
- Corporate events: Competitive pricing, volume discounts
- Private parties: Mid-range pricing, 20-28% margins
- Holiday events: Surge pricing, 30-40% margins
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Average Revenue Increase
Cost Reduction
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